How to use artificial intelligence to balance routine with children, family and work

How a mom uses artificial intelligence to organize schedule, reminders and daily tasks

VP of Marketing & Growth

My name is Michele. I work with marketing and growth at Zapia. Despite being immersed in the universe of artificial intelligence, I'm a mother of two children, I have a full schedule and, like any functional adult, I try to balance family, health, friends and all the little things that come up during the day.

Here, I want to show how I incorporated AI into that routine to simplify my day.

Including artificial intelligence in daily life is not automatic, not even for those who work with it. In my case, it was a conscious process: I needed to force myself to use AI for daily tasks, from small to large ones. Whenever something came up to do, I would ask myself how I could use Zapia to help me with that.

At first, it takes more work. You need to learn to use it, test, make mistakes, adjust the command and try again. The good news is that I've already tested a lot and, below, I share the four main ways I use Zapia for family routine organization and productivity as a mother and professional.

1. Delegating my schedule by audio

Anyone with kids knows: life doesn't happen linearly. You're with the child, solving a thousand things at the same time, and you remember you need to cancel a meeting or reschedule an appointment. The idea of opening Google calendar, looking for the event and editing it ends up being left for "later". And that later sometimes arrives 2 minutes before the meeting.

Today, I solve this with an audio (I always use Zapia by audio).

The moment I remember, I send a voice message to Zapia asking to cancel or reschedule the event. She manages the schedule, updates the calendar automatically and the person is already notified by email about the change. It's wonderful.

2. Help with memory

After I gave birth, something happened to my memory. I don't know if it was the childbirth, age, adult life full of bills or all together. I just know that remembering small things became much harder and gives me enormous mental load. The other day I listed and there were 18 small things to remember in the day, from calling my cousin, buying tomatoes to leaving the key at the reception.

Today, I use Zapia as my external hard drive and that mom who remembers things for you, you know?

I send an audio asking for a reminder and the notification arrives at the right time. This became one of my main routine organization tools and I swear I even feel less headache.

3. Schedule WhatsApp Messages

This is another common situation. I usually remember the birthdays of people I love two or three days before and tell myself: "I can't forget". Guess what? When I realized, it already passed. And then comes that late message, kind of embarrassed.

Today, when I remember, I send an audio to Zapia and schedule the WhatsApp message. I choose the time, sometimes 00h to be the first to send congratulations, and leave everything ready to be sent automatically, as if I had sent it at the moment.

4. Delegate for Zapia to do

The functionality we call Zapia Conecta was the one that most changed my way of thinking, and also the most difficult to incorporate at first.

My first use case was for my youngest son's 3rd birthday and I wanted it to be at a party venue (judge me). We're used to do everything ourselves: searching on Google, asking for recommendations in mom groups, contacting several places, requesting quotes, checking day availability, comparing prices. At least 5 hours on this, broken up over several days.

I sent one audio to Zapia informing her the neighborhoods I wanted, the date, maximum budget and let Zapia search and contact several places at the same time. And then off she went, through WhatsApp, introducing herself as my assistant and I followed all her conversations through the app.

In the end, besides saving hours of my day, she found an amazing place I had never heard of and I paid about 30% less.

But the biggest learning wasn't financial. It was realizing that the hardest thing isn't using artificial intelligence, but changing the mental switch, incorporating it into daily life.

The tip is before any task to stop and ask yourself: can AI (Zapia, obviously) help me?

The more I train this perspective, the more natural it becomes and besides the simplified routine, I'm learning more and more about how to use artificial intelligence and becoming more prepared for this future that has already arrived.